Customer challenge
Our customer, the pharmaceutical division of a global life science company, needed to transition their promotional and medical information reviews from Zinc MAPS to a new system, in anticipation of Zinc MAPS end of life in 2020. They released a formal request for proposals (RFP) and selected Vodori for its comprehensive feature set, best-in-class user experience and support, and lowest total cost of ownership after evaluating several competitive systems.
Solution
The scale of this migration was massive–our customer needed to roll out a new system across 1,000 end users in 35 countries, migrate legacy assets, and be up and running in less than 6 months. Vodori’s in-house industry expertise, combined with the flexibility and sophistication of the platform, contributed to a successful, smooth process. Vodori was implemented to support the customer’s promotional, medical, and digital content needs.
Results
Process improvements
To ensure success, the Vodori team worked hand-in-hand with our customer to discuss their current promotional and medical information review processes and opportunities for improvement. By removing unnecessary review steps and taking advantage of collaboration features, our customer has been able to increase speed to market and improve collaboration across their global, cross-functional teams.
Content migration
To ensure fast system adoption and adequate version control, Vodori’s in-house teams oversaw the migration of 63,000 jobs, 33,500 references, and 90,000 supporting documents from Zinc MAPS to Vodori. This massive content migration allowed our customer’s user base to hit the ground running post-implementation without relying on historical data in their old system.
Global training program
Vodori executed a robust training program to meet our customer’s unique needs. In addition to train-the-trainer materials and sessions, 60 end-user training sessions were delivered across 10 timezones. In addition, custom multi-lingual training videos and manuals were developed to ensure the highest level of user adoption and satisfaction with the new system.
Faster cycle times
The review process improvements, along with Vodori's user-friendly interface, resulted in a 13% decrease in approval times and 50% increase in throughput, enabling our customer to do more, faster.
